QuickBooks-Blog

Supervise Help

It is very important to supervise help.

A young girl asked a man if he had some odd jobs. He hired her to paint the porch, saying that the paint and brushes were in the garage. Remember, it is important to supervise help.

The girl soon came to collect her money. This surprised the man, since the porch went all around the house. However, the girl said she had paint left over so she gave it two coats. The impressed man paid her and added a tip, still not aware that it was important to supervise help.

"Thank you," she said, "By the way, it's not a Porch, it's a Lexus."

 

Smart Manager Outsourcing

A smart manager, not overly fearful or politically correct, should be outsourcing computer services, accounting, and secretarial services. By January 1, 2012, this smart manager outsourcing will be a necessity for every small businesses. Soon after, Internal Revenue and the comptetive marketplace will put any U.S. company, without this smart manager outsourcing, completely out of business. Here is what this post discusses:

 

Universal outsourcing

Outsourcing web cloud computing

Any old computer or phone outsourcing

Going green outsourcing

Smart manager outsourcing cost and time savings

Smart manager outsourcing today

Mandatory smart manager outsourcing - 2012

Penalties for not using smart manager outsourcing

Unprecedented Internal Reveue small business targeting

The $500 solution and a popular revolution

 

Universal outsourcing:

Every manager is already outsourcing to the Post Officeor FedEx. Almost every manager also is outsourcing to garbage pickup services, cleaning services, and phone services. Most smart managers are outsourcing business tax services, legal services, and other utility and professional services.  So why should a small business smart manager still debate outsourcing computer services, accounting, and secretarial services?

 

Outsourcing web cloud computing:

By now every smart manager should accept projections saying we will have 75% fewer corporate IT people in 10 years, as we transition to the outsourcing web computer cloud. We simply need to catch up to South Korea, in terms of much faster and more universal low-cost and high-speed web access. This will happen quickly, as it is a primary goal of the White House, Congressional leaders, and major tech companies.

 

Smart manager outsourcing of remote computers will soon be as fast or faster than the network access that many a smart manager now has. This will let smart manager outsoucing of remote computers sharply cut costs, add power and features, and increase computer outsourcing security and reliability. Small and medium business smart manager outsourciong can already sharply cut costs and increase company effectiveness. Smart manager outsourcing can include virus, spyware, firewall, backup, defrag, network configuration, phone, conferencing, web conferencing, remote diagnostics, sales support, messaging, advertising, training,1 and similar serices. 

 

Any old computer or phone outsourcing:

Smart manager outsourcing already can do this with any old computer or operating system, with few of any upgrades. This is because local computers become dumb terminals, with smart computer outsourcing networks only transmitting keystrokes and screen changes. Smart manager outsourcing of computer upgrades, on powerful, shared, fail-safe, redundant computer networks, which limit tested programs and quality computer components, provides the fastest, easiest, and least costly way to upgrade, for a night, a month, or many years.

 

For example, why keep running the badly limited QuickBooks Online or QuickBooks Mac, when you can run the fastest, easiest, and feature-rich QuickBooks Windows remotely, at low cost, using any old local Windows, Mac, or Linux computer? Why no smart manager outsourcing with your phone and customer phones, and a GPS map of all sales agents, repair techs, and customers, to automate routing, billing, payroll, commissions, and more? This is one of the most cost-effective uses of computers.

 

Going green outsourcing: 

Smart manager outsourcing is one of the fastest and easiest ways of going green. Smart manager outsourcing to home workers is becoming far more popular (smaller offices, personal phone and computer service rates; no commuting time, expense, or pollution). Smart manager outsourcing of computers provides the fastest, easiest, least costly, and greenest way to store, share, and instantly retrieve appropriate records, from lossless file rooms. By 2020 smart manager outsourcing should let collegues, assistants, supply chain partners, and customers SHARE holographic projected offices. We will collaborate with each other using normal voice and visual directions.

 

Smart manager outsourcing cost and time savings:

Smart manager outsourcing can already automatically generate any combination of reports, on any schedule(s), with any printer(s), email, or Excel output, for less than $95 (total purchase price, not rental). Once you commit to the cloud, in whole or in part, it is hard not to enlist some help for as little as $3.50 (!) per hour. Even if you resist these savings, why not process business paperwork and provide phone support (in real English, Spanish, or other languages), 24/7? Why not use economies of size to share a really good paperless document manager, instead of using a relatively expensive, but limited, one locall? 

 

Smart manager outsourcing gave JetBlue an outstanding reputation for customer support, at very low cost, partly from using Salt Lake City area home workers. Smart manager outsourcing of callers to the background and qualifications of agents, based on last-call probably availability, is an outstandingly effective use of computer power.

 

This relates to a 20 year-old estimate from a U.N. Committee. This smart manager outsourcing projected trillions in annual savings ($10 trillion inflation adjusted) from standard business forms and electronic data exchanges. It provides the fastest, easiest, most accurate, and least costly way to automate data entry, while going green to the maximum. Small businesses cannot afford full-time experts to implement this, but Intuit and Microsoft recently insured smart manager outsourcing would let them quickly, easily, and affordably use best-of-breed solutions, to integrate with all types and sizes of consumers and businesses, from everywhere.

 

Smart manager outsourcing today:

Do you know even QuickBooks 2002 can let you can give all your customers / vendors reminders of a constantly updated secure list of all your / their QuickBooks invoices / bills? Do you know you can use this service to pay or receive instant ACH payments for little more than $3 each, while avoiding credit card charges and trips to the bank?

 

Mandatory smart manager outsourcing - 2012:

The smart manager outsourcing tipping point, for accounting and support services, will actually occur on January 1, 2012. It may be a shock to many, but this is now the MANDATORY effective date. That is because the new "healthcare bill" will then makes every business accumulate data, so it can issue 1099 forms for EVERY purchase of GOODS and services, of $600+ per recipient per year. Until now we only needed 1099s for some services from individuals or partnerships. It will be near impossible for small businesses, using only QuickBooks or the equivalent, to do this locally. They will, for example, have to start by changing most of their Other Names to Vendors and get identification numbers.

 

The millions of pen, paper, and spreadsheet users will have no chance at all. That is because it will be too costly and error prone to repeatedly update your subset of universal web lists of constantly changing business names, contacts, addresses, shipping addresses, email addresses, identification numbers, phone numbers, and fax numbrs. However, such web lists can automate date checking and data completion from very partial information. Other lists can do this with the dimensions, weight, desriptions, universal product codes, preferred suppliers, and prices of all sales and inventory items. They can even include translations between languages, weights, and measures.

 

Penalties for not using smart manager outsourcing:

It also will be too costly and error prone, for a relatively small business, to use local programs for electronic 1099 filing, which Internal Revenue requires when you have more than a few 1099 forms. This will especially apply if Internal Revenue follows Florida's lead in requiring e-filing for 10 employees, or makes e-filing the only acceptable method. Each time smart manager outsourcing of accounting and secretarial services (including clerical services) fails to issue one of the expected four billion new 1099 forms, you will lose your deduction and have a $50+ fine.

 

Finally, we are likely to soon see the passage of related legislation on the Misclassification of Employees. This law will make us maintain extensive smart manager outsourcing data on each contractor. Any failure to do so will make Internal Revenue treat each such person as an employee, with penalties that will make the 1099 penalties look like petty cash.

 

Aggressive Internal Reveue small business targeting:

Forget everything you though you knew about Internal Revenue exams. The Whitehouse and Congress are already hiring 41,500 more Internal Revenue Agents. Each one will cost about $100,000 a year, though federal salaries are already around 30% higher than private business salaries and there are now more government employees than private business employees. 25,000 of the agents will target small business 1099s and officer salaries, trippling the number of related exams. The remaining new agents will enforce the many new healthcare taxes. The combined effect will very badly damage small businesses, which have been providing substantially all net new jobs.

 

The $500 solution:

All this supposedly relates to plans to force small business compliance and target the underground economy. However, even with smart manager outsourcing of computer, accounting, and secretarial services, some economists feel we will have the type of chronic 15% unemployment that we only saw during the Great Depression. I suspect this also to backfire completely, vastly increasing the underground economy with what I call the $500 solution. 

 

If $600 per recipient per year will now be the new domestic reporting standard, then vast numbers of us should soon adopt a $500 solution, meaning we limit each supposed payee to $500. Depending on your products, you also may supplement this by serving U.S. customers from a foreign corporation. Even if that saves nothing in taxes, it can probaly avoid the $600 big brother rule for a while. Of course, this also can do wonders in terms of making U.S. companies unable to compete with foreign companies, but that seems to be what our leaders now want.

 

Jefferson said that a little revolution every 50 years was a good thing. The modern Tea Party movement shows that more than a little revolution is long overdue. That is why I am now strictly limiting my CPA practice. Only those who can show they believe in limited government and limited deficits, and who will work to educate those who do not, will get my help.

 

All others will truly deserve the highest possible taxes, and the most big brother contacts, without my generally very sucessful intervention.

 

QuickBooks 2010 Document Management, Intuit Green Snapshot, Fastest / Easiest Management / Savings.

QuickBooks 2010 document management and the Intuit Green Snapshot give you the fastest and easiest management and time and money savings. The free QuickBooks 2010 Pro, Premier and Enterprise document management can save you far more than a Toyota Prius. You easily clip PDF documents to QuickBooks entry or list items, with automatic optional web backup and secure sharing.

It was a shock to see this free document management in QuickBooks 2010. I paid hundreds of dollars more for it last year. I do not regret my prior purchase, as QuickBooks document management is one of the fastest and easiest ways to get better management, less stress and big savings. You automatically organize PDF copies of QuickBooks and tax reports, and semi-automatically organize other scanned files. You then find any document (no lost files) far faster than finding paper originals, with easy searches.

Document management is now universal among leading companies. We discard time / billing paper documents, scan / return client paper documents and rarely file anything. We stamp sequential numbers on each document we do not discard before scanning and file originals in a 31-pocket file jacket for each month. Can you imagine secretaries almost never going to file rooms?

QuickBooks 2010 document management causes no noticeable computer delay, but does not search on any word in any document. The free Google Desktop program (QuickBooks 2010 install disk or the web), scans each word and lets you optionally securely share documents between computers, but it  slows computers. The fastest and easiest way around the slowness is to turn Desktop off occasionally, or to keep it on a spare computer and only index network data drive documents.

The Intuit Green Snapshot is a simple free program. You quickly and easily get a chart estimating big categories of carbon emissions, based on QuickBooks expenses. You can review Intuit Green Snapshot recommendations to go greener and often save money. You can even create a Green Profile to share.

These should be Intuit Green Snapshot improvements, but you can be even more green and more profitable once you read this short paragraph. The Intuit Green Snapshot ignores QuickBooks 2010 document management. The Intuit Green Snapshot also ignores easy bank reconciliation time and paper savers. A top-right reconciliation screen checkbox makes QuickBooks ignore entries after the bank statement date. You save time by concentrating on entries that matter, while printing less and go green. This should default to ON, but Intuit does not yet do that.

You can go green better by switching to the QuickBooks Accountant Edition and properly using it. The Accountant Edition has PDF copies of all bank reconciliations, not just the last one. You rarely need printed versions of bank reconciliations, if they are readily available in your QuickBooks file. so you can skip printing bank reconciliations almost completely. QuickBooks 2010 Accountant Edition also has a Client Data Review with a type of global search and replace, for correcting many mistakes fast. It even givse you a place for notes about each Review step done. This means still less paper, while saving up to four hours per client. QuickBooks CPAs, not documenting using the QuickBooks 2010 Client Data Review, may soon face billing disputes and malpractice claims.

Please be safe. Only skip QuickBooks printing after you properly automate backup. Many professional data centers do continuous backup, so they never lose an entry. Even small CPA firms like mine, however, can make QuickBooks automatically backup each time it exits without wasting time. Do this to a C:\zz folder and it is out of they way. Network users also get copies on different user drives, for extra safety. We do not make these backups to network drives (though a separate network drive would be a good alternate), since we backup our entire network drive daily to alternating backup drives. The one-time total cost of extra drives, instalation and the program program were well under $500. Yesterday alone they let me quickly and easily recover a deleted return, which saved $1,500 in billable time.

Finally, Intuit should use the simple word entry for transaction. Intuit properly ignored CPA conventions in simplifying Quicken and QuickBooks. This revolutionized accounting, by letting us all do professional accountant or bookkeeper work. I most respectfully submit, however, that Intuit should now further simplify, with the CPA respected word entry, Entry is widely understood to mean transaction, with less than half the letters. West’s Encyclopedia of American Law and many dictionaries define entry as the inclusion or insertion of an item, as in a record: made an entry in the ledger, and an item entered in this way. There is certainly no longer a reason for QuickBooks documents to sound slightly pompous, when Intuit can go green this way.

For much more on an exciting subject, see Going Green With QuickBooks from Joe Woodard, an outstanding QuickBooks writer and teacher of QuickBooks teachers, in AccountingWeb.